Clubs

A club in Velos is one of the bodies your federation, club or academy is made up of — a range, a university team, a training group. Athletes are affiliated to one, entries are filed under one, and results are read back by one. Everything on the following pages is about keeping that list of clubs, and the people inside them, honest.

Where clubs live

Every club is on one list, under Archery → Clubs.

The Archery Clubs list in Velos: a search box above a table with columns for the club, its location and how many athletes it holds. Rows include Arizona State University, Lakeside Archers, Liberty Archery Club and Summit Archery Club, two of them showing a city and country. An Add Club button sits at the top right.

Search by club name… matches the club’s name.
Location is the city and country from the club’s address, and shows a dash where no address has been entered.
Athletes counts the athletes currently affiliated to that club.

The ⋮ menu at the end of a row holds View, Edit and Delete for that club, so a correction does not need the club opened first. Columns and Compact change how the table is drawn — which columns show, and how tightly the rows are packed — not what is in it.

The record for one club

Open a club and you land on its Overview.

The Overview tab of Liberty Archery Club in Velos, with Edit and Delete buttons at the top right, a row of tabs reading Overview, Members 19, Contact and Documents, and a Statistics card holding three tiles: 19 Athletes, 177 Total Entries and 14 Active Members. — A club's Overview answers the three questions asked about a club most often.

The three tiles are the club at a glance:

Athletes — everyone affiliated to the club, whatever their status.
Total Entries — how many competition entries its athletes have filed, across every competition your federation, club or academy has run.
Active Members — the athletes among them whose status is currently active. It is the smaller number, and the useful one: it excludes athletes who are inactive, under review or waiting for approval.

The rest of the club is on the tabs beside Overview:

Members — the roster, covered in Members and athletes. The number beside the tab is the size of it.
Contact — the club’s contact details and postal address, covered in Setting up a club.
Documents — files kept against the club, also covered in Setting up a club.

Edit reopens the form the club was created with, and Delete removes it. Deleting a club is not a way to retire one: the athletes affiliated to it and the entries filed under it lose the thing they point at. Where a club has simply stopped shooting, leave it in place.

Who does what

Clubs are not given a set of roles of their own — what you can do here is what your account can do generally, described in Roles and access. In practice:

Administrators and managers create clubs, edit their details, and move athletes between them.
Club accounts see their own club and their own athletes, and enter those athletes into competitions while registration is open.
Coaches get a read-only area of their own, My Club, described in The coach portal.

The pages in this section

Setting up a club — creating a club, its logo, its address and its contact details, and the files kept against it.
Members and athletes — the roster, the athlete list staff work from, and the record one athlete keeps.
The coach portal — the read-only view a coach gets of their own club.

Athletes and coaches also have a small self-service area of their own, reached from My Profile. That is a separate audience and is not covered here.

Rosters are only half of what a club does. Training covers what its athletes record between competitions, and where those sessions gather.

Updated for v1.36.0